What this page is for
Supplier spend is the historical mirror of Cash Requirements. Where that report looks forward at cash you’ll owe, this one looks back at what you’ve actually spent with each supplier, per calendar year. It’s a read-only report — you read it, you don’t edit it — and each supplier row is drillable to per-product detail. Use it to see where your purchasing dollars really went, spot year-over-year concentration on a few suppliers, and walk into a negotiation knowing exactly how much business you bring.What counts as spend
The numbers here are realized spend, defined precisely so they line up with reality rather than intent:- Spend is based on actually shipped quantities, not ordered quantities. If you ordered 1,000 units but only 800 shipped, only the 800 count.
- Each amount is bucketed by the year of the shipment’s ETA (Estimated Time of Arrival) — the year the goods were expected to land.
- Purchase orders (POs) that are Recommended, Draft, or Rejected are excluded. They never became real spend, so they don’t belong in a historical report.
What you see
| Element | What it shows |
|---|---|
| Rows | One per supplier, sorted by total spend descending — your biggest suppliers first. |
| Columns | The current year plus the two prior years. A cell is blank where there was no spend that year. |
| Drill-down | Expand a supplier to see the spend broken out per product. |
How a planner uses it
- Concentration: the top few rows show how dependent you are on a handful of suppliers. Heavy concentration is a risk worth knowing.
- Year-over-year trend: a supplier climbing across the three columns is one where you have growing leverage; one falling off may be worth consolidating or revisiting.
- Negotiation: before renewing terms, drill into a supplier to see exactly which products drive the spend, so you negotiate from facts.
Step by step: prep for a supplier negotiation
- Open Supplier spend and find the supplier at the top of the list, or search for the one you’re meeting.
- Read its current year and two prior years to see whether spend is rising or falling.
- Drill in to the per-product breakdown to see which items make up the total.
- Compare against other suppliers for the same products to gauge your leverage.
- Bring the year-over-year figures and product mix to the table.
Example
A planner preparing for an annual review opens Supplier spend and sees one co-manufacturer at the top with spend rising across all three years. Drilling in, two products account for most of it. Because spend counts only shipped quantities bucketed by ETA year, the numbers match what was actually received — so the planner can confidently ask for volume pricing on those two items.Tip: Blank cells aren’t errors — they simply mean no realized spend that year. Pair this backward-looking report with the forward-looking Cash Requirements, and see Suppliers & co-manufacturers for where supplier terms are set.